Simple COI tracking. Powerful compliance.
Everything you need to track vendor certificates of insurance, stop chasing expired COIs, and stay audit-ready, all in one place.
Tracking certificates of insurance manually, in spreadsheets, email folders, or filing cabinets, is the #1 source of compliance risk for property managers and contractors. Missed expirations lead to coverage gaps. Coverage gaps lead to liability. And when the auditor asks for proof, you're scrambling.
COI File replaces that entire workflow. Upload a certificate, our AI extracts every detail, and your dashboard shows exactly who's compliant and who's about to expire. No data entry, no missed deadlines, no audit panic.
Every feature below was built from conversations with property managers, general contractors, and facilities teams who were tired of spreadsheets. Here's what's included in every plan, including the free one.
Upload & Extract
Drop any COI and our AI does the rest, policy types, coverage limits, dates, additional insured status, all extracted automatically.
AI-Powered Extraction
Upload any COI format and our AI extracts policy types, coverage limits, effective dates, expiration dates, and additional insured status in under 30 seconds.
Drag & Drop Upload
Upload PDFs, images (JPG, PNG), or ACORD 25 forms. Support for all common COI formats.
Vendor Upload Portal
Give vendors a unique link to upload their own certificates. No more chasing COIs by email.
Track & Comply
Never miss an expiration or a coverage gap again, your dashboard flags every issue before it becomes a problem.
Compliance Dashboard
See every vendor's compliance status at a glance. Green, yellow, red - no guessing.
Expiration Alerts
Automatic email alerts at 30, 14, and 7 days before a certificate expires. Never be surprised by a lapsed policy.
Requirement Templates
Define insurance requirements per vendor type. COI File checks each COI against your requirements automatically.
Team Access
Add your team so everyone sees the same dashboard. No more version conflicts in shared spreadsheets.
CSV Import/Export
Import your existing vendor list from any spreadsheet. Export compliance reports for auditors and property owners.
Audit Trail
Every upload, update, and expiration is logged. Full compliance history for audits and disputes.
Frequently asked questions
Which COI formats does the AI support?
PDFs, images (JPG, PNG), and scanned ACORD 25 forms. Our AI handles both digital and scanned certificates with 97%+ accuracy.
Can I customize insurance requirements per vendor type?
Yes. Create requirement templates for any vendor category, roofing contractors, electricians, HVAC, landscapers, etc. Each template defines minimum coverage limits, additional insured requirements, and endorsements. COI File checks every uploaded COI against the matching template automatically.
Does COI File integrate with property management software?
COI File works standalone or alongside your existing property management platform. Import vendor lists via CSV export from any system. Compliance reports can be shared with property owners, auditors, and project managers as PDFs.
How does the vendor upload portal work?
Each vendor gets a unique, secure upload link. They drag and drop their COI, no account needed, no login. Their certificate is automatically processed and checked against your requirements. You get notified when a new COI arrives. No more chasing vendors by email.
Is my data secure?
All data is encrypted at rest and in transit using 256-bit AES encryption. COI File is hosted on Cloudflare's secure infrastructure. We never sell or share your data. Read our security page for details.
Stop Tracking COIs in Spreadsheets
Upload a certificate, see compliance status at a glance, and never let coverage lapse again.
No credit card required. Free for up to 5 vendors.