7-Day Free Trial
Free COI Tracking Trial That Actually Works
COI File's 7-day trial includes the $Base workflow after secure payment-method setup: up to $10 vendors, AI-assisted ACORD 25 PDF review, renewal alerts, and the vendor magic-link workflow.
After the trial, choose $Base, $Growth, or $Pro based on your vendor and seat limits. $Base is $39/month for 10 vendors, Growth is $89/month for 50 vendors, and Pro is $199/month for unlimited vendors.
Credit or debit card required • 7-day free trial • Cancel before renewal
What's Included During the Free Trial
The trial starts with the $Base feature set. Move to $Growth or $Pro when you need more capacity or plan-specific workflows.
Base COI Tracking
Keep a record of up to 10 vendors and their certificate details in one place during the trial.
In-App Expiration Alerts
See certificates that need attention in the app and receive expiration reminders at 30, 14, and 7 days.
AI-Assisted ACORD 25 PDF Review
Surface certificate details from an ACORD 25 PDF, then review them before approval instead of retyping every policy field.
Vendor Upload Portal
Send vendors a link so they can upload their own certificates.
A 7-Day Trial
Try the Base workflow after secure payment-method setup, then choose the plan that matches your vendor limit.
Choose the Right Capacity
Base is $39/month for 10 vendors, Growth is $89/month for 50 vendors, and Pro is $199/month for unlimited vendors.
Start with the $Base workflow
Base is $39/month for 10 vendors, Growth is $89/month for 50 vendors, and Pro is $199/month for unlimited vendors. Higher plans add capacity, broker CC, CSV workflows, property tagging, and property-specific checks according to the canonical plan catalog.
Trial, Base, Growth & Pro Plans
Start with the trial, then choose the canonical plan that matches your capacity and seat needs.
| Feature | Base | Growth | Pro |
|---|---|---|---|
| Price | $39/mo | $89/mo | $199/mo |
| Vendors | Up to 10 | Up to 50 | Unlimited |
| AI certificate extraction | ✓ | ✓ | ✓ |
| Expiration email alerts | ✓ | ✓ | ✓ |
| Vendor upload portal | ✓ | ✓ | ✓ |
| Compliance dashboard | ✓ | ✓ | ✓ |
| CSV import | ✓ | ✓ | ✓ |
| Broker CC and escalation | Not included | ✓ | ✓ |
| Property-specific checks | Not included | Not included | ✓ |
| CSV export | Not included | ✓ | ✓ |
| Priority support | Not included | Not included | ✓ |
| Start Trial → | Get Started → | Get Started → |
All plans include 256-bit encryption. Your data is yours, no vendor lock-in.
Best Free COI Tracking Software Compared
Here's how the free COI tracking options compare. COI File's $Base trial is for teams that need AI extraction, expiration alerts, a vendor upload portal, and dashboard tracking for up to $10 vendors.
| Feature | Feature | COI File Base | TrustLayer Starter | BCS Free Tier | Spreadsheets |
|---|---|---|---|---|---|
| Max Vendors (Base) | Up to 10 | Up to 50 | Limited | Unlimited (manual) | |
| AI Certificate Extraction | ✓ | ✓ | ✗ | ✗ | |
| Expiration Alerts (30/14/7d) | ✓ | ✓ | ✗ | ✗ | |
| Vendor Upload Portal | ✓ | ✓ | ✗ | ✗ | |
| Compliance Dashboard | ✓ | ✓ | ✓ (basic) | ✗ | |
| CSV Import | ✗ | ✓ | ✓ | ✓ | |
| Free trial | ✓ | ✗ | ✓ | ✓ | |
| Hidden Upgrade Costs | No | Yes (demo required) | Some features locked | N/A | |
| Pricing Transparency | Full | Hidden | Partial | N/A | |
| Self-Service Signup | ✓ | ✓ | ✓ | N/A |
COI File Base
COI File's Base trial includes AI-assisted ACORD 25 PDF review, renewal alerts, the vendor magic-link workflow, and dashboard tracking for up to 10 vendors. Growth and Pro add capacity and plan-specific workflow features.
TrustLayer Starter
Free for up to 50 vendors with AI extraction and vendor portal. Well-reviewed and capable, but paid plan pricing is hidden behind a demo call. If you outgrow the free tier, you'll need to sit through a sales presentation to learn upgrade costs. Good for mid-size teams who don't mind the sales process.
BCS Free Tier
Offers a free entry point and self-service per-vendor pricing. However, the free tier lacks AI extraction and expiration alerts, the two features that save the most time in COI tracking. Suitable for teams with very basic needs who don't mind manual data entry.
Spreadsheets
Free and familiar, but that's where the advantages end. No AI extraction (manual typing for every COI), no automatic alerts (you must track expiration dates yourself), no vendor portal, and no audit trail. Spreadsheets work for 1-10 vendors. Beyond that, they create more risk than they prevent.
Why Most "Free" COI Tools Aren't Actually Free
We tried every COI tracking platform on the market. Here's what we found.
When you search for "free COI tracking software," most results fall into one of three buckets:
14-Day Trials Disguised as "Free"
Most platforms offer a time-limited trial that expires before you've even finished uploading your certificates. When the trial ends, your data is locked until you enter a credit card. That's not free, that's a sales funnel.
"Free Demo" That Requires a Sales Call
Some platforms advertise a "free demo" but won't let you use the software until you sit through a 45-minute sales presentation. You can't upload a certificate, can't test the AI extraction, and can't see if the dashboard actually works for your workflow.
Stripped-Down Free Plans That Are Useless
A few platforms offer a free tier, but it's limited to 1 vendor, lacks email alerts, or disables the AI extraction that makes the software useful. These aren't free plans; they're teasers designed to frustrate you into paying.
How COI File Is Different
Our 7-day free trial starts with Base: AI extraction, email alerts, the vendor upload portal, and dashboard tracking for up to 10 vendors. When you need more capacity or seats, Growth and Pro are available from the pricing page.
Why COI File Is a Practical Free COI Tracking Trial
Four reasons the COI File trial is useful for teams that want real COI tracking before choosing a paid plan.
Full access during the trial
COI File's 7-day trial provides full access to the Base workflow after secure payment-method setup, so you can evaluate real vendor insurance tracking before selecting a paid plan. Cancel before the trial ends to avoid a charge.
Clear upgrade path
Start with the Base workflow for up to 10 vendors at $39/month after the trial. Growth adds capacity to 50 vendors at $89/month; Pro supports unlimited vendors at $199/month.
Transparent upgrade pricing
When you outgrow the trial or need more capacity, the catalog is explicit: Base is $39/month, Growth is $89/month, and Pro is $199/month. See the current details on the pricing page.
Self-service signup, no demo required
You don't need to talk to anyone to start tracking COIs. Create an account, upload your first certificate, and see the compliance dashboard working, all in under 5 minutes. No 45-minute sales presentation. No "request a demo" form. No gatekeeping. Just sign up and start. If the software works for you, great. If it doesn't, you've lost nothing.
Credit or debit card required • 7-day free trial • Cancel before renewal
How to Start Tracking During the Free Trial
No demo call or waiting. Start tracking vendor insurance compliance during the 7-day trial.
Create Your Trial Account
Click "Start Trial" and create your account in 60 seconds. You'll land on your compliance dashboard, ready to add your first vendor.
Upload Your First Certificate
Upload an ACORD 25 PDF for AI-assisted extraction of coverage limits, policy dates, additional insured details, and endorsements. Review the surfaced fields before approval, or send your vendor a magic link to upload their own PDF.
Set Your Requirements and Relax
Define property or project requirements, then review minimum coverage limits, additional insured requirements, and endorsements against each certificate. Renewal alerts run at 30, 14, and 7 days, while the dashboard shows green/yellow/red status at a glance.
Credit or debit card required • 7-day free trial • Cancel before renewal
When to Move to a Higher Plan
The trial gives you time to validate the workflow. Here's when it makes sense to choose a higher plan.
You need more than 10 vendors
Growth supports 50 vendors at $89/month. Pro supports unlimited vendors at $199/month.
You need broker escalation and property workflows
Growth adds broker CC, CSV roster workflows, and property/project tagging. Pro adds expanded capacity and property-specific holder/endorsement checks.
You need more vendor capacity
Growth supports 50 vendors at $89/month. Pro supports unlimited vendors at $199/month and adds property-specific checks.
Frequently Asked Questions
Everything you need to know about the free COI tracking trial.
COI File includes a 7-day trial after a credit or debit card is added in hosted checkout. After the trial, Base is $39/month for 10 vendors, Growth is $89/month for 50 vendors, and Pro is $199/month for unlimited vendors. Cancel before renewal to avoid a charge. See the pricing page for current details.
When you reach your plan's vendor limit, you'll see an in-app prompt to upgrade. Your existing data stays intact. Growth supports 50 vendors and Pro supports unlimited vendors.
Absolutely. During the 7-day trial, you can bring an existing vendor list into COI File on the plans that include CSV import. Certificate PDFs may still need to be added separately through the review workflow.
Yes. The trial includes the Base feature set, including ACORD 25 PDF review, vendor status, and renewal alerts. Growth and Pro add higher vendor limits and plan-specific workflows.
You'll be charged for the selected plan after the 7-day trial unless you cancel. The current plans are Base at $39/month, Growth at $89/month, and Pro at $199/month. Read our pricing page for the latest details.
Have a question that's not covered here? Contact us
Start a 7-Day Trial →
Join property managers and contractors who track vendor insurance with COI File. Start a 7-day free trial, then choose Base, Growth, or Pro from the canonical catalog.
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