COI Tracking Software
Stop Tracking Vendor Insurance in Spreadsheets
Upload a certificate, see compliance status at a glance, and never let coverage lapse again. Simple COI tracking for property managers and contractors.
No credit card required. Free for up to 5 vendors.
2,000+
certificates tracked
256-bit
encryption
100%
no vendor lock-in
<2 min
to upload a COI
Everything you need to track vendor insurance
No more spreadsheets. No more missed expirations. Just simple COI tracking that works.
AI-Powered Upload
Upload any COI and our AI extracts coverage limits, dates, and additional insured status automatically.
Expiration Alerts
Get automatic alerts 30, 14, and 7 days before a certificate expires. Never be caught off guard.
Compliance Dashboard
See which vendors are compliant, which are expiring, and which have lapsed - at a glance.
Vendor Upload Portal
Let vendors upload their own COIs. Stop chasing certificates by email.
Compliance Reports
Generate reports for property owners, auditors, and project managers with one click.
Team Access
Add your team. Everyone sees the same dashboard. No more spreadsheet version conflicts.
How it works
Three steps. Under two minutes per COI.
Upload a COI
Drag and drop any certificate. Our AI reads it instantly.
See Compliance Status
Green = compliant. Red = expired. Yellow = expiring soon. No guessing.
Get Alerts Before Expiry
Automatic alerts at 30, 14, and 7 days. Never be surprised again.
Simple, transparent pricing
Free for up to 5 vendors. No credit card required.
Free
Free for up to 5 vendors
- Basic COI tracking
- In-app expiration alerts
- 1 requirement template
- CSV import
Starter
Up to 50 vendors
- AI extraction on all uploads
- Email expiration alerts
- Vendor upload portal
- 5 requirement templates
- Basic compliance reports
- 3 team members
Pro
Unlimited vendors
- Everything in Starter
- Advanced compliance reports
- Unlimited requirement templates
- 10 team members
- Priority email + chat support
- CSV export
All plans include 256-bit encryption. Your data is yours. No vendor lock-in.
Built for people who track COIs
Whether you manage 5 vendors or 500, COI File adapts to your workflow.
Free templates & resources
Download our free COI tracking templates - no signup required for the email template.
COI Tracking Spreadsheet
Free Excel & Google Sheets template to track vendor insurance.
COI Requirements Checklist
What to check on every certificate of insurance.
Email Template
Copy-paste email template to request vendor COIs.
Want to learn more first? Read our complete COI tracking guide and certificate of insurance guide.
Looking for the best tool? Compare COI tracking software or check out free COI tracking options.
Browse all free templates, read the blog, or see our transparent pricing.
Ready to stop tracking COIs in spreadsheets?
Join property managers and contractors who trust COI File for vendor insurance compliance.
No credit card required. Free for up to 5 vendors.